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Trial class booking, batch timing replies and recital updates for music, dance and activity classes.

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6 min readUpdated October 2026

Sound familiar?

Thursday, 5 p.m. The juniors' Kathak batch is tying ghungroos in the hall, a keyboard student is warming up in the next room, and your phone is face-down on the harmonium. "Ma'am, 7 saal ki beti ke liye Kathak batch hai?" "Adults ke liye weekend guitar class milegi?" "Trial class le sakte hain?" You are counting "ta thei thei tat" and cannot answer until 8.

Everything else runs on batch groups. The annual day costume list sinks under forty "thank you ma'am" replies. One mother missed the group invite and finds out about the extra rehearsal at the gate. Every parent can see every other parent's number.

When the Navratri garba workshop comes round, last year's families would sign up again. But they are scattered across old groups.

What changes

GrowthDwar puts your website, your WhatsApp and your posters in one dashboard, in English or Hindi. No developer, no designer.

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A website that answers which class, which age, what time

You answer simple questions: academy name, type of business, logo, photos, classes with fees, a short "about us", opening hours, address and Google Maps location. The website is written from those answers. Pick one of 8 designs.

List each class the way parents ask for it, with a photo and a fee: "Kathak, 6 to 10 years", "Bollywood dance for adults", "Keyboard for beginners", "Hindustani vocal". In "about us", introduce your teachers and their training.

Opening hours take one time range per day, so set the hours you teach and keep batch timings in a saved reply. Photos from your own recitals show the real thing; ask parents before you use photos of their children. Visitors see an "Open now" status, a map and a big WhatsApp button. Use the free yourname.growthdwar.com address or connect your own domain.

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Trial classes without a phone call

Your website takes one kind of booking, so pick the one that matches how you teach:

  • Group batches at fixed times: booking by day. The parent picks the trial class and a day, and you reply with the batch time. This avoids a 2 p.m. trial for a batch that runs at 6.
  • One-on-one lessons: booking by time slot. The student picks a day and a slot from your opening hours.

Either way, the booking is saved in your dashboard, and the parent can send it to your WhatsApp in one tap. Name each trial service with the age group, so the right teacher is ready.

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Batch timings and fees answered in seconds

Type "/" and a shortcut, and a saved reply goes out in full. Make /batches for timings by class and age, /fees, /trial for what to wear and bring, and /address.

Let the chatbot take the first message:

  • A greeting with quick-reply buttons: Book a trial, Batch timings, Fees.
  • A menu in the visual flow builder: Dance, Vocal, Instruments, Adults.
  • Keyword rules: "batch" or "timing" gets your batch list. "Fees" gets your fee reply. "Admission" or "complaint" goes to a person.
  • Business hours, so the parent who messages at 10 p.m. after homework gets an out-of-hours reply.

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Recitals, workshops and notices to the right parents

Tag parents by batch as they join, like "Kathak juniors" or "Guitar adults". At admission, ask, "Shall we send class updates on WhatsApp?" and tag the ones who say yes.

Then send a campaign to one tag, now or scheduled: the rehearsal schedule, the costume list, a holiday notice. Each parent gets it in their own chat with your number, so no numbers are shared, and delivered and read counts show how many have seen it. If a parent has not messaged in the last 24 hours, the message must use a format approved by Meta and go only to parents who opted in. WhatsApp's message charges are billed by Meta.

Posters cover events and announcements, plus Vasant Panchami, Navratri, Janmashtami and Teachers' Day, with your logo, academy name and phone number added automatically.

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One number for every teacher

Everyone replies from one business number in a shared inbox. Assign each chat to the class teacher, and transfer it when a student moves batches. Private notes stay inside your team: "Shy in group, strong footwork, grandfather does pickup." Roles and permissions decide what each teacher can do.

On the Growth and Pro plans, parents can call your number on WhatsApp, and the front desk answers in the browser.

Copy, change, send

These are examples. Change the names, timings and fees to match your academy.

  • Greeting with buttons
  • Saved reply for /batches
  • Trial confirmation
  • Recital update

A day in the life

Take an example academy, Sur Taal Academy in Salt Lake, Kolkata. It is made up, here only to show the flow.

  1. At 10 a.m., Moumita, the founder, opens the dashboard with her tea. Three trial bookings came in overnight, and she replies to each with the batch time.

  2. At noon, between adult vocal classes, she answers fee questions with /fees. A message that says "admission" is handed to a person, and she assigns it to the front desk.

  3. At 4 p.m., the children's batches begin. The desk moves a Kathak student from the Tuesday batch to Thursday and updates her tag.

  4. At 6, a father calls the academy number on WhatsApp to ask about the Navratri workshop. The desk answers in the browser and sends /batches after the call.

  5. At 8, after the last batch, Moumita opens Posters, picks an event design for the annual recital, changes the date and venue, and shares the story size on WhatsApp status. She schedules the dress rehearsal message for the morning, only to parents tagged "Kathak juniors" who said yes to updates.

  6. At 9 p.m., the hall lights go off and the out-of-hours message takes over.

Your afternoon plan

The teaching, the riyaz and the families who trust you with their children are already yours. GrowthDwar helps the next parent book a trial and keeps every parent in the loop, without another group. Start your 14-day free trial, no card needed, and get your academy up and running this afternoon.

Start free trial

14-day free trial · No card needed

  1. Start your 14-day free trial (no card needed) and connect your academy's WhatsApp number through Meta's own sign-up window.

  2. Add each class with the age group, a fee and a photo, plus a trial service for each.

  3. Set your opening hours, then choose booking by day for group batches or by time slot for one-on-one lessons.

  4. Create saved replies: /batches, /fees, /trial and /address.

  5. Set a greeting with three buttons, a flow menu for your classes, and an out-of-hours message.

  6. Add your teachers with the right roles, tag parents by batch, and publish your website.

Questions

Questions from music and dance classes

Something else on your mind? Message us on Instagram at @growth_dwar.

Can parents book a trial class online?

Yes. Add a trial service for each class, like “Trial: Kathak, 6 to 10 years”, and turn on booking by day or by time slot. The booking is saved in your dashboard with the parent's name and phone, and they can send it to your WhatsApp in one tap.

Can I send recital updates to one batch without a group?

Yes. Tag parents by batch and send a campaign to that tag. Each parent gets the update in their own chat with your number, so no one's number is shown to other parents. Campaigns go only to parents who agreed to hear from you, using a format approved by Meta when they have not messaged in the last 24 hours.

Can all our teachers reply from one number?

Yes. Everyone replies from one business number in a shared inbox on the official WhatsApp Business Platform from Meta. Assign each chat to the right teacher and keep private notes about each student.

Does it work for adult batches and workshops too?

Yes. Add adult classes and weekend workshops as separate services, each with its own photo and fee. Tag adult learners separately, so their updates never mix with messages meant for parents.

How do I try it?

Every account starts with a 14-day free trial, no card needed. Add your classes, connect your WhatsApp number and publish your academy's website in an afternoon.

Ready to grow your classes?

Website, bookings, WhatsApp and posters in one place. Start your 14-day free trial, no card needed.

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