Log in Try it free

For gyms, fitness studios and yoga classes

Trial and batch booking, quick WhatsApp replies and renewal reminders for gyms and yoga studios.

Start free trial See what changes

6 min readUpdated October 2026

Sound familiar?

It is 6:10 in the morning. The first batch is warming up, the music is loud, and your phone is already full. "Monthly fees kitni hai?" "Ladies batch kab hota hai?" "Trial le sakte hai kya?" Someone saw your reel and wants the price right now. By the time you reply after the batch, they have joined the gym down the road.

Renewals live in a register. Plans run out quietly. The member who came daily in January drifts away by March, and nobody notices until the month's collection falls short.

If you teach yoga, you know the batch groups: one for 6 a.m., one for 7 a.m., one for the evening ladies' batch. Someone always asks about Sunday in the wrong group.

What changes

GrowthDwar gives your gym or studio a website with bookings, the official WhatsApp Business Platform from Meta with a shared inbox, and poster designs. One dashboard, in English or Hindi.

1 of 5

A website that answers "how much?" before they ask

You answer simple questions: gym name, type of business, logo, photos, plans and classes with prices, a short "about us", opening hours, address and Google Maps location. The website is written from those answers, in one of 8 designs.

Make the price list clear. List each plan as a service with a photo: "Monthly membership", "Quarterly membership", "Personal training", "Morning yoga batch", "Zumba". When people see the price first, the chat can start with joining instead of fees.

Use real photos of your floor, equipment and studio. In "about us", introduce your trainers and what each one teaches. The "Open now" status matters for a gym that opens at 5:30 a.m. Add the map, your Instagram for your reels, and your Google reviews link. Use the free yourname.growthdwar.com address or connect your own domain.

2 of 5

Trial sessions and batch bookings

Choose the time-slot booking mode. Add services like "Trial session", "Yoga, morning batch" and "Zumba". The visitor picks a service, a day and a slot from your opening hours. The booking is saved in your dashboard with name, phone, service, day and time. They can send it to your WhatsApp in one tap, and the "add to calendar" link puts the trial in their phone.

If you run open gym hours with no fixed slots, the day-only mode lets a visitor simply pick the day they will come.

Tip: reply to every trial booking with a saved message that says what to wear, what to bring and who will meet them at the desk.

3 of 5

Fast answers between sets

Type "/" and a shortcut to send a saved reply: /fees for plans, /batches for timings, /trial for what to expect, /upi for payment details.

Let the chatbot catch the questions you get daily:

  • A greeting with quick-reply buttons: Book a trial, Fees and plans, Batch timings.
  • Keyword rules: "fees", "price" or "charges" gets your plan list. "Ladies" gets the ladies' batch timings. "Personal training" or "diet" hands the chat to a person, so your head trainer can take it.
  • A menu in the visual flow builder: Gym, Yoga, Zumba, Personal training.
  • Optional AI replies that answer using information you give it, like parking or lockers.
  • Business hours, so a late-night message gets an out-of-hours reply with tomorrow's timing.

4 of 5

Renewals and comebacks

Tag members as they join: "renews-nov", "yoga-morning", "trial-not-joined". If your list is in Excel, import it as a CSV file.

In the last week of the month, schedule a campaign to next month's renewal tag. Send another to "trial-not-joined" when you start a new batch. You see how many messages were delivered and read. These go only to people who agreed to hear from you, and if they have not messaged in the last 24 hours, the message must use a format approved by Meta. WhatsApp's message charges are billed by Meta.

Poster designs cover offers, tips, events like a Sunday park session, hiring for trainers, and festivals like New Year, Holi, Diwali and Independence Day. New Year is a big joining season, so plan that poster early. For a Yoga Day post, start from an event or greeting design and change the words. Your logo, name and phone are added automatically.

5 of 5

Front desk and trainers on one number

Everyone replies from one business number in a shared inbox. Put the front desk in a team with round robin assignment for trial enquiries. Assign personal training chats to trainers. Leave private notes like "knee injury, no heavy squats yet" or "prefers evening batch". Roles and permissions decide what each person can do.

Copy, change, send

These are examples. Change the names, prices and timings to match your gym.

  • Greeting with buttons
  • Saved reply for /fees
  • Renewal reminder
  • Trial confirmation

A day in the life

Take an example studio, Stamina Fitness & Yoga in Gomti Nagar, Lucknow. It is made up, here only to show the flow.

  1. At 5:45 a.m., Vikram, the owner, opens the gym and checks the dashboard. Two trial bookings for the 7 a.m. slot came in last night.

  2. At 6:30, between batches, the front desk answers four fee questions with /fees. A message asking about "diet plan" is handed to a person, and the desk assigns it to the head trainer, who replies after his session.

  3. At 11, Vikram imports last year's member list as a CSV and tags each member by renewal month.

  4. At 4 p.m., a trial visitor from the morning messages, "Joining kaise karein?" The desk replies with /upi and moves her tag from "trial-not-joined" to "renews-dec".

  5. At 8 p.m., Vikram schedules the renewal reminder for members tagged "renews-nov" who said yes to messages, then posts a New Year offer design on his WhatsApp status.

  6. At 10:30 p.m., the gym closes and the out-of-hours reply takes over.

Your afternoon plan

You already know how to get people fit. GrowthDwar takes care of the "how much?", the trial booking and the renewal reminder. Create your account and get your gym up and running this afternoon.

Start free trial

14-day free trial · No card needed

  1. Create your account and connect the gym's WhatsApp number through Meta's own sign-up window.

  2. Add each plan and class as a service with a price and a real photo.

  3. Set opening hours, turn on booking by time slot and add a "Trial session" service.

  4. Create saved replies: /fees, /batches, /trial and /upi.

  5. Set a greeting with three buttons and keyword rules for "fees", "ladies" and "personal training".

  6. Import your member list as a CSV and tag members by renewal month.

  7. Pick a design, add Instagram and Google reviews links, and publish.

Questions

Questions from gyms and fitness studios

Something else on your mind? Message us on Instagram at @growth_dwar.

Can people book a trial session online?

Yes. Add a service called "Trial session" and turn on booking by time slot. The visitor picks a day and slot from your opening hours, the booking is saved in your dashboard, and they can send it to your WhatsApp in one tap.

Can I remind members when their membership is due?

Yes, if they agreed to hear from you. Tag members by renewal month, then schedule a campaign to that tag a few days before. If a member has not messaged in the last 24 hours, the message must use a format approved by Meta, and WhatsApp's message charges are billed by Meta.

My member list is in Excel. Can I bring it in?

Yes. Save the sheet as a CSV file and import it as contacts. Then add tags like batch or renewal month, and only send campaigns to members who agreed to hear from you.

Can my trainers reply from the gym's number?

Yes. Everyone replies from one business number in a shared inbox, on the official WhatsApp Business Platform from Meta. You can assign chats to trainers and set roles and permissions for each person.

Can I try GrowthDwar before paying?

Yes. Every account starts with a 14-day free trial and no card is needed. You can set up your website, connect WhatsApp and send your first messages before choosing a plan.

Ready to grow your gym?

Website, bookings, WhatsApp and posters in one place. Start your 14-day free trial, no card needed.

Start free trial Explore GrowthDwar

Keep reading